Autoresponders 1: Images of emails
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Autoresponders 101: The Basics and Beyond

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Hi there and welcome to my first article on Autoresponders. This will be the main page for everything on this topic. Get a cup of coffee or a nice cup of tea, sit down in a comfortable chair, then get ready to learn everything you need to know.

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What Are Autoresponders?  

To start with, there are multiple definitions of autoresponders which can make things really confusing. If you search the web, you will find that you get different answers than what you are actually searching for because people don’t seem to understand or write using the correct terminology. So it is very important to know the differences when you search.

Autoresponders 1: Images of emails
  1. The word “autoresponder” is often used to describe automated emails or messages that are sent in response to specific actions taken by a user on your website. These messages are triggered by a variety of actions, such as signing up for a newsletter, filling out a form, making a purchase, or requesting information. For distinction, we will from here on out refer to this type of autoresponder as email autoresponder(s)
  2. “Autoresponder” also refers to the code/script created to make the automation of emails possible. The code or script is typically created by developers or programmers and can be integrated into an email marketing platform or custom-built software solution. The autoresponder code allows for the automation of emails by triggering them to be sent based on certain actions or events. The code can be customized to include specific content, formatting, and timing for the automated messages.
  3. The term “autoresponder” can also refer to a software program or tool that automates the process of sending emails or messages to recipients based on certain triggers or actions. These programs are often used by businesses and organizations to manage their email marketing campaigns, customer support inquiries, and other types of communication with their audience.

In this guide, I will explain all 3 in detail.

How Do Autoresponders Function? How Do They Work?

Autoresponders function by using triggers or rules to automatically send pre-written messages to recipients based on specific actions or events. The triggers or rules can be set up in advance and are typically based on subscriber behavior, such as signing up for a mailing list, making a purchase, or requesting information.

When a trigger or rule is activated, the autoresponder program or software sends the appropriate pre-written message to the recipient. The message can be customized with specific content, formatting, and timing based on the trigger or rule that activated it.

For example, a welcome autoresponder might be set up to send a pre-written welcome message to a new subscriber as soon as they sign up for a mailing list. A confirmation autoresponder might be set up to send a message to confirm a purchase as soon as the transaction is completed. An abandoned cart autoresponder might be set up to send a reminder message to a customer who has left items in their online shopping cart.

Overall, autoresponders enable businesses and organizations to automate their communication processes and provide timely and relevant information to their audience, improving engagement and increasing the effectiveness of their marketing campaigns.

Why Are Autoresponders Important?

An autoresponder service‘s purpose is to provide the client (you) with software that allows for the automation of emails. The software allows you to automate the process of sending content and relieves you of the burden of doing this manually. 

An email autoresponder’s job is to actively engage your audience with prewritten content sent at specific intervals.

 The more subscribers you have the more important an autoresponder service becomes in your business. The software works 24/7 and can be tailored to the individual user experience based on actions taken by the subscriber. 

Autoresponder services can also help you maximize your earnings based on what you know about your subscribers. For example, you could send emails based on a user’s subscription date, or for significant days like birthdays. 

You can move subscribers from one email list to another based on certain actions.

If the user buys a product they could be moved to another list for “customers only” or for future upsell or renewal emails. 

Types Of Email Autoresponders

Using my first definition of autoresponders, these are the different types of email autoresponders that can be used for your business. My next article Guide to Email Autoresponder Types covers the types in more detail.

  1. Welcome Autoresponders
  2. Confirmation autoresponders
  3. Educational autoresponders
  4. Promotional autoresponders
  5. Feedback autoresponders
  6. Re-engagement autoresponders
  7. Post-purchase autoresponders
  8. Abandoned cart autoresponders
  9. Milestone autoresponders
  10. Upsell/Cross-sell autoresponders

Best Practices for Crafting Effective Email Autoresponders

Start with a clear goal: What is the point of your emails? Nurturing leads? Promoting a product? Defining the purpose will help you focus your content on your audience.

Personalize your messages: Use the subscriber’s name and other relevant information to personalize your messages. This can help build a stronger connection with your audience and increase engagement.

Keep it concise: Most people have short attention spans when it comes to email, so make sure your message is easy to read and understand.

Use a clear call to action: Each message should have a clear call to action that tells the subscriber what you want them to do next. This could be to click a link, download a resource, or make a purchase.

Test and optimize: Test different messages and subject lines to see what works best with your audience. Use data and analytics to optimize your messages and improve their effectiveness over time.

Respect the subscriber’s time: Don’t overload subscribers with too many messages, and make sure the messages are relevant to their interests and needs. This will help improve engagement and reduce the risk of unsubscribes.

Provide value: Make sure your messages provide value to the subscriber, whether it’s educational content, special offers, or helpful resources. This will help build trust and credibility with your audience, and increase the likelihood of conversions.

Email Autoresponder Examples

So I decided to go through my email and use real emails being sent today as examples.

Here are a couple of screenshots from one of my favorite marketing email list.

What makes these autoresponders effective?

The author really digs into the time-sensitive nature of this deal. He used “closes in 2 days” as the subject and ends with “My course closes Sunday.”.

He also uses action words like Grab and buy.

Creative Fabrica

What makes this autoresponder effective?

Starting with the title they are offering freebies, discounts incredible deals.

Action Words: Enjoy, Take, Scroll Down

How to Create Series of Email Autoresponder [Step-By-Step] – How to Setup an Autoresponder

Automation Tools for Creating Autoresponders

Automation tools for creating autoresponders have become essential in the world of email marketing. Autoresponder services help businesses to automate their email campaigns without programming the code yourself and then hosting it yourself.

There are many service providers available and most are free up to a certain amount of subscribers. This is wonderful if you are just starting out. You can get started for free and test the service for as long as it takes to meet your subscriber limit.

AWeber, for example, is free up to 500 subscribers. If you have 500 subscribers you are definitely making enough money to cover the upgrade fee when your list exceeds the free limit. I chose Aweber for my example because it happens to be the service I use for this website.

There are other reasons you may want to upgrade sooner usually to gain access to whatever premium services the platform might offer.

So far I have not needed to upgrade for premium access. Nor have I had to upgrade my subscriber list. That being said I have not truly marketed my email list to my audience. While I speak my new email series is being created and that will soon change, but for now, AWeber does everything I need it to do.

MailChimp is another popular service. They have a higher free subscriber limit. The problem with this website using MailChimp is that they don’t allow MMO (Make Money Online) niche websites. So, it was never an option for this site.

Benefits Of Using An Autoresponder Service

There are so many benefits that I am just going to make a list

  • They work 24/7.
  • It automates your content distribution.
  • Keeps track of your subscribers. (and their information)
  • Can increase sales. (By sending targeted and relevant messages, you can encourage subscribers to make a purchase or take other desired actions. Can also increase sales by sending abandoned cart emails. These emails remind people they left their cart abandoned and do they still want to make a purchase?)
  • Can move subscribers to different lists. (triggered by actions taken by the user.)
  • Improves engagement with your subscribers or customers, but be careful not to spam.
  • Increases efficiency and saves you time. Saves time by sending to all subscribers or a specific set of subscribers all at once or at specific intervals. Once set you only have to add content so it’s hands-off after that.)
  • Shows Consistency. With autoresponders, you can ensure that your subscribers receive a consistent message over a period of time. This can help build trust and credibility with your audience.
  • They give you the ability to provide personalized and targeted messages. Most services give you the option to personalize by adding a script that uses the name of the user. You can also target certain subscribers on your list by different demographics provided by the subscriber.

List Of Autoresponder Services

I have not vetted any of the services below. So, for now, I am not giving advice on which one is best. This is simply a list. As I explore other services, I will update this page.

In no particular order

  1. AWeber Autoresponder
  2. MailChimp
  3. ConvertKit
  4. Get Response autoresponder
  5. MailorLite
  6. SendPulse
  7. Benchmark
  8. Constant Contact
  9. Moosend
  10. ActiveCampaign
  11. Drip
  12. Campaign Monitor
  13. Infusionsoft
  14. Ontraport
  15. Sendinblue
  16. Keap (formerly Infusionsoft)
  17. HubSpot
  18. SendLane
  19. Pabbly Email Marketing

Stay tuned to this page for information on individual services.


If I have done my job correctly, you can now see how autoresponders are an essential tool in your toolbox. By automating communication with your subscribers, you can provide timely and relevant content to your audience. Over time, you will see increased engagement and ultimately, higher conversion rates.

In this guide, we explored the different types of autoresponders that businesses can use, including welcome messages, confirmation emails, educational content, promotional messages, feedback requests, re-engagement campaigns, post-purchase follow-ups, abandoned cart messages, milestone celebrations, and upsell/cross-sell recommendations. I go over this in more detail in my next article on types of autoresponders.

By utilizing these various types of autoresponders and following the best practices and examples outlined in this guide, businesses can optimize their email marketing automation and drive even greater results. I hope this guide has been helpful in increasing your knowledge on and of autoresponders.

This will be the main page for any posts on my series about Autoresponders! Bookmark this page and stay tuned!

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  1. Hey Brie,
    I enjoyed reading your great overview of Autoresponders. I also use one but hadn’t actively thought about the TYPES of autoresponders i.e. types of automatic emails that you cover so well with the 1 though 10 listing. I look forward to your next article where you might cover these in a bit more detail. As I know for myself I need to have more variation and am not fully utilising email marketing as much as I should. I do try to seek feedback in my email marketing sequence and always make effort to respond. I think this is important and not all internet marketers do make the effort to respond.

  2. Autoresponders are a game-changer for any online business, and this article does an excellent job of explaining why. As a website owner, I’ve found that using autoresponders can save me a tremendous amount of time and effort when it comes to increasing the traffic on my site and also expanding my horizons. The tips and strategies outlined in this article are easy to understand and implement, and I particularly appreciate the advice on how to create compelling email content that engages readers and drives conversions. I also liked your recommendations for specific autoresponder tools and programs to use. This article came in handy for me as I’m currently in the process of subscribing to one or more of these services. Considerably Aweber or Get response. I have been heavily researching these things and it’s time I implemented them. Keep up the good work!

  3. Hi there,
    This is a detailed explanation of autoresponders with their features, and how they can benefit online businesses. You also talk about how autoresponders work, their advantages, and different types of autoresponders available in the market. This type of information is essential for learning more about using autoresponders for business.

    From this information, anyone can make an informed decision about which autoresponder service to use with the features, pros, and cons of different autoresponder services. With the case studies of businesses that have successfully used autoresponders to boost their email marketing campaigns is more benefits of using autoresponders for their own businesses.

    With the tips which can help readers optimize their campaigns and it adds more value for your information.

    Overall, you provide valuable information about autoresponders and how they can benefit my online businesses.

    Thanks for sharing with us

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